FORBES COMPUTER SYSTEMS
USER MANUAL

Contents

1 Installation and File Management
1.1 Introduction
1.2 The Integrated System
1.3 Installation
1.3.1 Running the CD
1.3.2 The CD Menu
1.3.3 The Installation
1.3.4 Installing the Online Guidance Notes
1.3.5 Installing the Tax Exchange Module (TEM)
1.4 Network Installation
1.4.1 Sharing the C: drive on your server
1.4.2 Creating a shared directory
1.4.3 Setting up each workstation
1.4.4 Setting up the paths
1.5 Unlocking the Software using Licence Manager
1.6 Internet Updates
1.7 File Management and Backups
1.7.1 Backing up Tax Files and the Client Database
1.7.2 Automatic backups in ProTax
1.7.3 Backing up in Tempus
2 Form Completion System
2.1 Introduction
2.2 The Form View
2.2.1 Moving around the form
2.2.2 Jumping to a particular section
2.2.3 Scaling
2.2.4 Entering information
2.2.5 Tick boxes
2.2.6 Editing information
2.2.7 Overwriting Formulae
2.2.8 Additional Information
2.2.9 Selecting a Form
2.3 Navigation Window
2.3.1 General
2.3.2 Adding Additional Pages
2.3.3 Entering data on the Additional Pages
2.3.4 Completing Additional Pages
2.3.5 Deleting an Additional Page
2.4 The Summary View
2.5 Schedule View
2.5.1 Adding a Schedule
2.5.2 Entering Data on a Schedule
2.5.3 Printing a Schedule
2.5.4 Saving a Schedule
2.5.5 The Schedule Editor for Dividends
2.5.6 The Dividend Database
2.5.7 Copy and paste
2.5.8 Notes
2.5.9 Chargeable event gains schedule
2.5.10 Overriding values
2.6 The Computation View
2.7 The ELS View
2.8 The FBI View
2.9 Log View
2.9.1 Introduction
2.9.2 Events
2.9.3 Adding and modifying Events
2.9.4 Details
2.9.5 Sorting and Filtering
2.9.6 Electronic Filing
2.9.7 Deleting
2.9.8 Backing up
2.9.9 Printing
2.10 The Help View
2.11 User Setup
2.11.1 General
2.11.2 Paths
2.11.3 Agent Details
2.11.4 Printing
2.11.5 ELS
2.11.6 Advanced
3 Personal Tax
3.1 Starting an SA100 Form
3.2 Basic Form Filling Operations
3.3 Using the Tax Office Database
3.4 Allowances
3.5 Agents details
3.6 Default values
3.7 Overwriting Formulae
3.8 Computations
4 Partnership Tax
4.1 Starting an SA800 Form
4.2 Basic Form Filling Operations
4.3 Using the Tax Office Database
4.4 Overwriting Formulae
4.5 Transferring data from the SA800 to the SA100
5 Corporation Tax
5.1 Running ProTax-CTSA
5.2 Filling in the Form
5.3 Printing the Form
5.4 Marginal Relief
5.5 Corporation Tax Internet filing
5.5.1 Introduction
5.5.2 Attachments
6 Trust and Estate Tax
6.1 Starting an SA900 Form
6.2 Basic Form Filling Operations
6.3 Using the Tax Office Database
6.4 Overwriting Formulae
6.5 Computations
6.5.1 Accessing the Trust Tax Computation
7 ProTax P11D
7.1 Starting an P11D Form
7.1.1 Linked to an SA100
7.1.2 Non Linked P11D
7.2 Basic Form Filling Operations
7.3 Computations
7.4 Transferring figures on to the SA100
7.5 Saving the P11D
7.6 Completing a P11DB and multiple P11Ds
7.6.1 Adding P11Ds to a P11DB
7.6.2 Import
7.7 Internet filing P11DB/P11D
8 Payroll
8.1 Introduction
8.1.1 Features of the package
8.2 Getting Started
8.2.1 Starting the payroll program
8.2.2 Company Details
8.2.3 Adding employees.
8.2.4 Employee details.
8.2.5 Changing year.
8.2.6 Saving the payroll.
8.2.7 Opening an existing payroll.
8.3 Entering Pay
8.3.1 Entering pay for a period
8.3.2 Entering pay and tax from a previous employment.
8.4 Performing calculations
8.4.1 P11 Calculations
8.4.2 NI tables
8.4.3 Directors NI
8.4.4 Monthly payroll
8.5 Printing
8.5.1 Printing Payslips
8.5.2 Detailed breakdown of pay
8.5.3 Detailed breakdown of deductions
8.6 P14 / P60 completion
8.6.1 Starting a P14 or P60 Form
8.6.2 Basic form filling
8.6.3 Adjusting the printer parameters
8.7 Internet filing of end of year returns
10 Companies House Forms
10.1 Basic Form Filling Operations
11 Company Register
11.1 Introduction
11.2 Basic Operations
11.2.1 Getting started
11.2.2 New client
11.2.3 New client linking with ClientBase
11.2.4 Opening an existing client
11.2.5 Entering addresses
11.2.6 Entering personal details
11.2.7 Selecting or creating documents
11.2.8 Backing up
11.3 Data entry
11.3.1 Company name
11.3.2 Company registration number
11.3.3 Activity
11.3.4 Type
11.3.5 Registered Office address
11.3.6 Directors
11.3.7 Shareholders/members
11.3.8 Secretary
11.3.9 Trading address
11.3.10 Contact
11.3.11 Agent
11.4 Other registers
11.4.1 Directors interests
11.4.2 Allotments
11.4.3 Transfers
11.4.4 Charges
11.4.5 Debentures
11.4.6 Minutes
11.5 Share Certificates
11.6 Memorandum and Articles
11.6.1 Memorandum
11.6.2 Articles
11.7 Companies House Forms
11.7.1 Basic Form Filling Operations
11.7.2 General forms
11.7.3 Form 10
11.7.4 Form 363a annual return
11.7.5 Form 288A, 288B, 288C
11.8 Stock Transfer Forms
11.9 Reports
11.9.1 Activity log
11.9.2 Other reports
11.9.3 Company info report
11.9.4 Company officer report
11.9.5 Member report
11.9.6 All
11.10 Company formation
11.11 User setup
12 Capital Allowances and the Planner
12.1 Capital Allowance
12.1.1 Running the Capital Allowance Calculator
12.1.2 Entering Data into the Capital Allowances Program
12.1.3 Printing from the Capital Allowances Program
12.2 ProTax Planner
12.2.1 Running the Planner
12.2.2 Running the Planner
12.3 Adjusted profits
12.3.1 Accessing the Adjusted Profits Program
12.3.2 Editing the Data
12.3.3 Printing
13 ClientBase
13.1 Running ClientBase
13.2 The ClientBase screen
13.3 Moving around
13.3.1 Moving through the records
13.3.2 Editing a client record
13.3.3 Adding a new client record
13.3.4 Deleting a client record
13.3.5 Sorting clients
13.3.6 Selecting clients
13.3.7 Displaying all clients
13.4 Linking to ProTax
13.5 Exiting from ClientBase
13.6 Printing
13.6.1 Printing the Client List
13.6.2 Producing labels
13.6.3 Printing Standard letters
14 Electronic Lodgement
14.1 Introduction
14.2 ELS
14.2.1 Tax Exchange
14.2.2 Configuring ELS
14.2.3 Sending Test Data
14.2.4 Sending a Live Submission
14.2.5 Information transfer
14.2.6 Viewing Statements and Responses
14.2.7 Viewing Notices
14.3 Filing By Internet
14.3.1 Introduction
14.3.2 Setting up
14.3.3 Preparing the return
14.3.4 Submitting the return
14.3.5 Sample Acknowledgement
14.3.6 Sample Acceptance
14.3.7 Sample Rejection
14.3.8 Schema Validation
14.3.9 UTRs on Gateway site
14.3.10 Batch filing
15 Tempus
15.1 Introduction
15.1.1 General
15.1.2 Installation
15.1.3 Starting Tempus
15.1.4 Logging in.
15.2 The Display
15.2.1 The Tempus Window
15.2.2 Using commands
15.3 Time recording
15.3.1 Filling in a timesheet
15.3.2 Posting a completed timesheet
15.4 Printing
15.4.1 Printing a time-sheet
15.5 Storing your work and File Management
15.5.1 Saving the time-sheet
15.5.2 Automatic saving
15.5.3 Opening a recently used time-sheet
15.5.4 Opening a time sheet
15.6 When you have finished
15.7 Reports
15.7.1 General
15.7.2 Other reports
15.7.3 Billing
15.7.4 Pre billing
15.7.5 Super profit
15.8 ClientBase
15.8.1 Starting Clientbase
15.8.2 Running Clientbase
15.9 Starting for real
16 Forbes Control Centre
16.1 Introduction
16.2 Getting Started
16.2.1 Starting the Control Centre program
16.2.2 The Control Centre Window
16.3 The Client List
16.3.1 Adding and Deleting Clients
16.3.2 Editing the existing client list
16.3.3 Changing Clients
16.3.4 Sorting the client list
16.4 The detail window
16.5 Using the Command window
16.6 General
16.6.1 Scan
16.6.2 Notes
16.6.3 To Do
16.7 Tax Returns
16.8 Time Recording
16.9 Payroll
16.10 Company Register
16.11 Log
16.11.1 Introduction
16.11.2 Adding New Items to the Log
16.11.3 Working on Existing Items in the Log
16.11.4 Completing an item of work
16.11.5 Changing the Log Details
16.12 User Setup
16.13 License Manager
16.14 Communication
16.14.1 Email
16.14.2 Phone Dialer
16.15 Document Management
16.16 Reports
16.17 Adding fields
19 Changes since manual was last updated
19.1 Introduction
19.2 Summary
19.3 Schedules
19.3.1 Dividend database
19.3.2 Copy and paste
19.3.3 Notes
19.3.4 Chargeable event gains schedule
19.3.5 Overriding values
19.4 Computation
19.4.1 Chargeable event gains schedule
19.4.2 Age related reliefs
19.4.3 Band widening
19.4.4 Employments
19.5 Validations
19.6 Filing By Internet
19.7 Log View
19.8 Other
19.8.1 Create database
19.8.2 Clear carried forward figures
19.8.3 Agents details
19.8.4 Default values
20 Technical notes
20.1 Copying data from one computer to another
20.2 Using browse.exe to edit time ledgers
20.3 Creating old style icons
20.4 Manually creating shortcuts
20.4.1 Introduction
20.4.2 Form based software
20.4.3 Clientbase
20.4.4 Other programs
20.5 VT software
20.6 ProTax field names
20.6.1 Introduction
20.6.2 Finding the field names
20.6.3 Special field names
20.6.4 The .tax file format
20.7 ProTax Excel link
20.7.1 Clipboard method
20.8 Programming ProTax through OLE
20.8.1 Introduction
20.8.2 Example in VB
20.8.3 Example in Javascript
20.8.4 Field Names
20.8.5 Reference
20.9 ProTax ODBC link
20.9.1 Setting up an alias, creating the tables
20.9.2 Settings in protax.ini
20.9.3 Structure of the data
21 Frequently Asked Questions